Class of 1961 Reunion

 

BISHOP AMAT HIGH SCHOOL REUNION COMMITTEE

Minutes of the Committee Meeting of Saturday 4 December 2010

ATTENDEES  : Pattianne Nagel, Leonard Troncole, Corrine and Larry Hartmann, Larry Hurst and Chuck Sorcabal .

TREASURER’s Report:

Corinne has moved account to One West Bank for fee-less account and checks.  Balance in account is unchanged since last meeting.

DATE for the Reunion:

The school has determined the dates for Homecoming Weekend to be 28^th through 30^th October

 2011.  The Committee voted to move the

 Reunion dates to the same weekend.  The Reunion events will be held on campus and at the Kellogg Convention Center on the Cal Poly Campus.

  The following is a tentative schedule of events:

1)       Friday, 28^th of October

 

a)      1:00 pm - Pep Rally with the current student body and introduction of the Reunion Class of 1961

b)      2:00 pm (approx) -  Campus Tour

c)      5:00 pm – Pre-game Barbecue on campus

d)      7:00 pm – Football Game against ___________________High School

e)      NOTE:  Tickets for the Barbecue and Game are approx $15 and are payable at the school

2)       Saturday, 29^th of October

 

a)      1:00 pm – Reunion Committee set-up of Hospitality Suite and Ballroom

b)      3:00 pm – Hospitality Suite open at Kellogg Center

c)      5:00 pm -  Pre-Dinner No-Host Reception in Kellogg Center Ballroom

d)      6:00 pm – Dinner

e)      7:30 pm – Conversation/ Dancing

f)       10:00 pm – Hospitality Suite open for after party conversation

3)      Sunday, 30^th October

 

a)    Optional Brunch

b)    Unplanned activities at attendees’ discretion

COSTS for the Reunion:

1)       Barbecue and Game approx $15 payable to the school

2)      Tickets for all Reunion activities - $100 payable to the Amat61 Reunion

ACCOMMODATIONS:

1)      The Kellogg Center has rooms available.  The Reunion Committee has reserved a block of rooms.  Attendees should make and confirm their own reservations.

2)      There are several hotels/motels in the immediate area of the Kellogg Center.

3)      Because of the early start of activities on Friday afternoon, some attendees may want to books rooms beginning with Thursday evening.

4)      The Ontario and John Wayne Airports are within reasonable driving distances.

 

WEB SITE:

Chuck Sorcabal has set up the Web site, AMAT61, at an initial cost of $100.  It is linked to the Bishop Amat Web Site.  Chuck will update the site with:  dates; calendar of events; reunion response form with attendee/guest name, address/phone/email; address to which checks should be mailed; the information necessary to make overnight reservations at the Kellogg Center.  When the Class Gift Committee is established, the information for making a gift will be added.

The Web site will also be used to request info on “missing” classmates, and receive pictures in digital form from past Reunions, etc.

OUTREACH:

The following efforts have been started:

1)      Dates of Reunion on Amat Web site with link to AMAT61 Web site.

2)      Feeder elementary schools for AMAT have been contacted and notices will appear in the bulletins.

3)      Web Site – see above.

4)      Mailers:

a)       Save the Date Postcards sent in early March 2011

b)      Reminder Postcards in May 2011

c)      Invitation with return envelope in early September 2011

5)       Facebook and Classmates,com will be searched by Len Troncale

6)      Larry Hartmann will match the Web list with the Tusitalia and start a Web search for “missing” classmates

7)      Pattianne Nagle Parker will email to all of the classmates for which we now have addresses and ask for information on “missing” classmates.  This will be done more than once as new names are added to the list

HOSTED GUESTS:

The following guests will be hosted at the Reunion Dinner:

1)      Monsignor Audan M. Carroll, President of Bishop Amat High School

2)      Merritt Hemenway, Ph.D, Principal of Bishop Amat High School

3)      Deborah R. Oswald, Director of Marketing and Development of Bishop Amat High School  

4)      John Frampton

5)      Sr. Mary Jeanne (Mary Codere)

TENTATIVE BUDGET Based on an estimate of 100 Attendees:

1)      Kellogg Center Ballroom, Hors d’oeuvres and Dinner @ $50 per head                         $5,000

2)      Mailings of Postcards (Larry Hartmann & Larry Hurst) and Invitation                            $   250

3)      Web Site (Chuck Sorcabal)                                                                                          $  200

4)      Decorations                                                                                                                 $1,000

5)      Hospitality Room                                                                                                         $   500

6)      Programs, Reunion Booklet/Nametags/etc.                                                                   $1,250

7)      Music                                                                                                                           $  200

8)      A/V and Digital Picture Presentation                                                                             $   200

9)      Scanning of Pictures from Tusitalia (Larry Hartmann)                                                   $    100

10)  Hosted Guests                                                                                                             $   250

11)  Miscellaneous, Contingencies, and Items Not Yet Priced                                              $1,050

                                                             TOTAL                                                              $10,000     

           

NEW BUSINESS:

1)       Next Meeting Saturday, 22 January 2011, 8:30 am Kellogg Center

2)      Plan a tentative Program for Saturday night at next meeting